5 Tools for law firms to improve collaboration and productivity

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Do you and the lawyers in your firm regularly put in more than 8 hours a day? Honestly, could this be leading to frustration, or even exhaustion?  Overwork may be having a negative effect on your team’s productivity, but there are solutions to hand.

Technology and software can provide law firms with collaboration tools that can make a big difference.

Here we’ve picked 5 top tools that can help your firm to improve staff productivity, saving time which will create more time for lawyers to focus on their clients, ultimately increasing client retention, client referrals and revenue.

1. Microsoft Office 365

  1. Microsoft Office 365

This software really has changed how we see productivity! Legal professionals today face many challenges. You need to ensure compliance, and make sure your documents are secure and easily shared with teams and clients. Office 365 provides solutions to address these challenges and more, enabling you to reduce overheads, increase billable hours, enhance productivity, and provide the ability to work anywhere, anytime.

Tools within the package include Outlook, which enhances collaboration and internal comms by allowing you to view each other calendars and access email when you’re on the move through a secure mobile app.

OneNote is a digital note book that you can access from anywhere using the app. It’s easy to file notes together, and unlike your pad and paper it’s searchable, saving you loads of time.

Sharepoint allows you to create a centralised intranet that plays host to all the content, knowledge and tools your team needs to get the job done. It empowers teamwork by allowing multiple people to work on a document at the same time, even if you are in different locations.

2. Dropbox

Store and share files easily and securely with flexible storage plans. You can create team folders with admin controls to manage department, case or project work and also easily recover deleted files and restore previous file versions – handy for ongoing cases. Other useful features include password controls, remote wipe, admin dashboards to view team activity – and the list goes on. Dropbox for Business really has been developed with collaboration and productivity in mind!

3. Online Signature

  1. Online Signatures

Legal cases always involve documentation that needs signing. And things such as remote working, overseas clients, annual leave and bank holidays can add a lot of time to processes if you’re not careful!

Tools like Legalesign let you add a secure digital signature to paperwork. This means you can get clients to sign engagement letters faster, speeding up the onboarding process and letting you get straight to the work that needs to be done.

4. Grammarly

  1. Grammarly

Lots of documentation means lots of writing, and were all only human – mistakes can happen and I’m sure we can all think of a time when spell check has let us down when it comes to grammar. And when talking about legal documents it’s never been more important to get it wright (pun intended…) Proof reading for typos and grammatical errors takes time, and if any are missed it creates a bad impression on clients. 

Grammarly makes sure everything you type is clear, effective, and mistake-free by offering accurate, context-specific suggestions to make your work shine. It really does save you time, and make you look good!

5. Proclaim case management software

  1. Proclaim case management software

Eclipse is the leading provider of Case Management, Practice Management, Matter Management and Process Management Software.

The Proclaim system is in use by over 25,000 professionals in a vast range of sectors at 1,000 organisations, and is the only solution of its type to be Endorsed by the Law Society.

But what makes Proclaim special is that you can integrate their software with Concert’s VoIP telephony system, creating the perfect practice management tool! This integration could provide your law firm with substantial process efficiencies and will better the experience you provide to clients by allowing lawyers to dial out to clients directly from within your case management software, saving time.

Proclaim case management software can recognise an incoming telephone number and present the corresponding case file before the call is answered, improving communications and enhancing client experience.

This integration also allows for more accurate billing by record chargeable interactions automatically within Proclaim case management software; meaning an end to missed billable time.

Technology can provide firms with the opportunity to cut down time spent in the office on time-consuming administrative tasks, freeing up more time to build significant relationships both in and out of the workplace. This can be done by mastering the relevant software and using it to the best of our ability, which in turn can increase productivity. This is so important when time is a precious commodity for all of us, especially lawyers!

If you’d like to find out more about how you can improve productivity through case management software integrations, request a call back by clicking below.